FSK JR. EAGLES FOOTBALL, INC.
ARTICLE I – Authority
These by-laws are adopted pursuant to the Constitution of the FSK Jr. Eagles, Inc.
ARTICLE II – Name
The name of the Corporation shall be “FSK Jr. Eagles Football, Inc.”
Commonly known as “the Eagles”, “FSK Jr. Eagles” or “FSK Jr. Eagles Football & Cheerleading “, “FSK Jr. Eagles Football Program”, “FSK Jr. Eagles Cheer Program”
ARTICLE III – Mailing Address and Meeting Place
The mailing address of the Eagles shall be a Post Office address as selected by the members. Currently:
P.O. Box 90 Taneytown, MD 21787
The Eagles from time to time shall designate the meeting place of the Eagles, all subject to other and further conditions set forth elsewhere herein.
The President for the board of directors at their discretion may call special meetings.
Each board member shall be given at least one-week notice prior to any meeting. The one-week notice may be waived if all means to contact a board member were exhausted. Verbal notification shall be given to each Board Member 48 hours in advance of all special meetings, subject to other and further conditions set forth elsewhere herein.
ARTICLE IV – Membership-Governing Body
All parents/legal guardians of children registered in FSK Jr. Eagles Football/Cheerleading programs shall be members of the Corporation.
All members who wish to have a vote must attend 70% (9 of 12) of the organizations meetings on a rolling twelve-month calendar.
A voting member will only be allowed to vote for the purpose of selecting new board members and the voting of by-laws and policy changes or amendments.
Any concerned member may submit a written request for consideration, before the board, any time during the calendar year, as long as the subject does not pertain to by-laws or policy
The board will conduct twelve (12) monthly meetings each calendar year.
All bylaw changes or submissions must be turned in at the November meeting and must be in writing . The bylaw meeting will consist of a Board and Membership vote at the December meeting with the purpose of voting on by law changes or amendments.
The voting of a motion must be attended by at least 2/3 vote of the Board of Directors eleven (11) members, in attendance or by written proxy vote if absent. Unattended Board positions are excluded, whereas 2/3 is still achieved.
A proposed by-law or policy change amendment must be passed by 2/3 board member vote and a 2/3 member majority vote in order for the change or amendment to pass, as scheduled in ARTICLE XIV: Section 2.
ARTICLE V – Board of Directors
The Board of Directors are responsible for the overall policy and direction of the program and delegates responsibility for day-to-day operations of the organization and it’s volunteer staff.
The board shall be consisted of eleven (11) elected members.
The board shall consist of President, Vice-President, Secretary, Treasurer, League Representative/Coaching Coordinator, or LR/CC, Alternate League Representative, Concessions Manager, Fund Raising Manager, Equipment Manager, and Field Maintenance Coordinator, Cheer Coaching Coordinator.
The Board of Directors by a two-thirds vote of those present at any duly constituted meeting, shall have the authority to discipline or suspend or terminate the membership of any member of any class when the conduct of such person is considered detrimental to the best interest of the FSK Jr Eagles. The member involved shall be notified of such meeting, informed of the general nature of the charges and given an opportunity to appear at the meeting to answer such charges.
The Board of Directors in the case of a player member gives notice to the coach of the team of which the player is a member. Said coach shall appear in the capacity of an adviser, along with the LR/CC, with the player and parents before the Board of Directors which shall have full power to suspend or revoke such player’s right to future participation.
ARTICLE VI – Elections
The nomination and election of the new board shall be the first order of business at the December meeting. Only if there are Board of Directors in which the terms are up for election.
All current Board of Directors will be automatically nominated for the next years’ board, unless the nomination is declined in writing.
Resignation from the board must be in writing and received by the Secretary.
All nominations must be a member who has attended 70% (18 of 24) of the organizations meetings for at least two (2) consecutive years.
When an emergency vacancy on the board exists, nominations for new members may be received by the Secretary two weeks in advance of a board meeting. These nominations shall be sent out to the board members with the regular board meeting announcement.
They will be voted upon at the next board meeting. These vacancies will be filled only to the end of the particular board members’ term.
All board members shall serve a term of two (2) years in the same position, except the President who shall serve a term of three (3) years.
A board member may be removed for any reason by three-fourths vote of the remaining board. Any complaint needs to be in writing and forwarded to the President or Vice President.
The accused member should be notified in writing within seven (7) days prior notice of the meeting, so they have an opportunity to respond to the allegations.
There will be a transition meeting of the outgoing board members and the incoming board members within 14 days of any board changes.
ARTICLE VII – Board of Directors – Duties of
President – Shall be the principal executive officer of the organization and shall in general supervise and manage the affairs of the organization. It shall be the duty of the President to preside at all meetings of the organization and to preserve decorum therein. The President shall appoint all committee persons necessary and shall remove any committee person for just cause. The President shall cast the deciding vote in case of a tie vote.
Vice President – It shall be the duty of the Vice President in the absence of the President is vested with all powers and restrictions of the President, and in case of death or resignation of the President, shall act as President until the end of that term. The Vice President shall chair special committees, and assist the President as requested.
Secretary – It shall be the duty of the secretary as the recording officer of the organization and the custodian of its records except as are specially assigned to others as the Treasurer’s books and etc. The Secretary shall make all organizational announcements in an appropriate manner, by contacting its membership via email, phone, visual postings and printed handouts (whichever means is deemed to be appropriate and cost effective). The Secretary shall provide an agenda to all board members prior to all meetings. This includes sending a copy of our meeting minutes to the City of Taneytown's Taney town Athletic Association in adherence to the record keeping structure of notes as stated here in Section 3 and posting approved meeting minutes on the organization’s website. The Secretary shall provide during each meeting: a list of all standing committees and such special committees as are in existence at the time as well as the by-laws of the organization and its minutes.
Secretary shall keep a record of the proceedings, stating what was done and not what was said, unless it is to be published, and never making criticisms, favorable or otherwise, on anything said or done in written form. This record is usually called the minutes, which will be kept in a separate book for the keeping of copies of the Constitution, By-Laws, Rule of Order and Standing rules with amendments. In addition to being recorded in the minutes, the amendments would be immediately entered on the page opposite the Article amended, with a reference in red ink, to the date and page of the minutes where it is recorded.
Secretary shall maintain an attendance record for meeting attendance and reports voting status eligibility per Article IV, Section 2 during each recorded meeting.
Treasurer – It shall be the duty of the Treasurer to maintain all league finances including the receipt of all monies pay all bills and keep a full and correct account of all monies received and paid out. The Treasurer shall report to the board at each meeting on the status of the organization finances and prepare a detailed report of the finances at the end of the calendar year.
League Representative/Coaching Coordinator (LR/CC) – It shall be the duty of the LR/CC to represent the organization at all Mountain Valley Football Events, including all monthly meetings. They shall report on all league meetings at board meetings. They shall keep all Mountain Valley League records given to them at the league meeting, giving a copy of all league rules to the Secretary for keeping with the copies of the By-laws.
It shall be the duty of the LR/CC to coordinate with all of the football coaching staff a systematized style of coaching and leadership as well as any related activities and to provide to the Board a direct conduit for all football coaches and players. The LR/CC will handle all disciplinary actions for football policy violations up to suspension of a player and/or coach. In the event of repeated disciplinary violations by players and/or coaches, terminations and dismissals of the league will be handled by the Board of Directors: whether by normal meetings or special meeting. The Coaching Coordinator will report during the board meeting, results of said activities of the football players.
Alternate League Representative – It shall represent the organization in the Mountain Valley League Football Events when the League Representative is unable to attend. They shall have the same duties and authority as the League Representative when acting in their behalf.
Concessions Manager – It shall be responsible for the management of the concession stand including staffing and purchasing of all concessions. Concessions Manager is responsible for submitting budgeting proposals for purchasing expenditures and expenses by the assigned budget meeting. They shall report all findings and requesting of money to the board for approval, throughout the calendar year.
Fund Raising Manager – It shall be responsible for the organizing and management of the board-approved fundraisers. Reporting at the board meetings the results of said fundraisers. This includes Spirit Wear by selecting appropriate apparel items for presentation to the Board who will decide which apparel the FSK Jr Eagles Football & Cheer programs will offer each season. Fund Raising Manager is responsible for submitting budgeting proposals for purchasing expenditures and expenses by the assigned budget meeting. They shall report all findings and requesting of money to the board for approval, throughout the calendar year.
Equipment Manager – It shall be the duty of the equipment manger to oversee all of the football and field equipment, including but not limited to the repair and replacement of said equipment. They shall report all findings and requesting of money to the board for approval. Equipment Manager is responsible for submitting budgeting proposals for purchasing expenditures and expenses by the assigned budget meeting. They shall report all findings and requesting of money to the BOD for approval, throughout the calendar year.
Field and Building Maintenance Manager – It shall be the duty of the Field and Building Maintenance Manager to coordinate the maintenance supplies needed to service the field and buildings, coordinate any equipment needed to service the field and buildings, prepare necessary plans for capital improvements to the field and submit the plan to the Board of Directors for approval. Field and Building Manager is responsible for submitting budgeting proposals for purchasing expenditures and expenses by the assigned budget meeting. They shall report all findings and requesting of money to the board for approval, throughout the calendar year, The Field and Building Maintenance Manager will also be responsible for ensuring preparation of the field for all home games during the season, by scheduling and assigning volunteer responsibilities (team or individual). This will include recruiting volunteers for clean-up after games.
Cheer Coaching Coordinator- It shall be the duty of the Cheer Coaching Coordinator to coordinate all cheer coaching staff a systematized style of coaching and leadership as well as any related activities and to provide to the Board a direct conduit for all cheer coaches and cheerleaders. The Cheer Coaching Coordinator will handle all disciplinary actions for cheer policy violations up to suspension of a player and/or coach. In the event of repeated disciplinary violations by cheerleaders and/or coaches, terminations and dismissals of the league will be handled by the board of directors; whether by normal meetings or special meeting. The Cheer Coaching Coordinator will report during the board meeting results of said activities of the cheerleaders. Cheer Coordinator is responsible for submitting budgeting proposals for purchasing expenditures and expenses by the assigned budget meeting.)They shall report all findings and requesting of money to the board for approval, throughout the calendar year.
ARTICLE VIII – Coaches
The nomination of head coaches will be held during the December meeting. All current head coaches are automatically nominated unless a written request is made not to be re-elected. Head coaches must make their intent known they wish to be head coach the following season prior to the December's meeting to assess the needs of the organization if any.
All prospective Football and Cheer leading head coaches are required to submit a resume and submit to and pass a background check.
Prospective head coaches must serve as an assistant coach before being considered for a head coaching position unless the board has no nominations among the present coaching staff.
All new prospective assistant coaches are required to submit a resume and submit to and pass a background check. Background checks are performed every 3 years.
All elections of Head Coaches and the approvals of Assistant Coaches will be determined by the Board of Directors during a closed meeting held within 30 days of the January meeting.
After approval and selection of head coaches, they will be given a list of approved assistants to choose from.
All coaches shall serve a term of one (1) year. Coaches are considered members during their term, regardless of whether or not they have a paid child in the program. As Coaches, they are required to maintain FSK voting eligibility requirements by attending the required number of meetings.
Resignations from any coach must be in writing and presented to the board. Any coach may be removed for any reason with a 2/3-majority vote of the Board of Directors.
ARTICLE IX – Fees
The organization shall charge a registration fee for player participation. The board will set the fee before setting registration dates.
The board may offer scholarships provided funds are available. Scholarship applications will be accepted by written request from the parent of the children. Scholarships are given on a case-by-case basis and approved by the President and Treasurer. Prior to issuing a scholarship, a payment plan option is to be reviewed. Parents must sign a scholarship contract form detailing their volunteer service to the FSK Jr Eagles. During this time, we express the expectations to the parent for their mandatory assistance game-day and/or fund-raising handout.
The organization will charge admission to all home games. All board members, coaches and players are exempt from this fee. Admission fee levels are established by the youth football league will be adhered to, if required to cover the cost of game officials, field prep and emergency responders.
ARTICLE X – Finances
There shall be two (2) signatures required on all organizational checks. They will be the Treasurer, and one of the two alternates.
The alternates shall be selected each year from the remaining officers of the board.
There shall be a separate checking account for Competition Cheer. This account is to be used to cover Competition Cheer program expenses for their fund-raising events, held before, during and after the regular season The balance of all unused funds in the Competition Cheer account; whether by individual cheerleader or in the general fund will continue into the following year only in the general balance of the competition account. Individual cheer accounts cannot be “cashed out” at any time during the season nor carry-over into the following calendar season.
Courtesy Concessions- Referee Officials, City Police and Fire/Emergency personnel in attendance will be given one (1) beverage and one (1) hotdog or pizza for each game session.
ARTICLE XI – Anti Bullying Code of Conduct
The FSK Jr Eagles Football & Cheer program is committed to establishing and promoting a safe, non-threatening environment for all of its members. Please refer to our Code of Conduct Policy & Anti Bullying Policy.
ARTICLE XII – League
The organization shall be a member of the Mountain Valley Youth Football League and shall abide by the league rules and by-laws unless they conflict with the interest of the FSK organization.
ARTICLE XII – Requirements
Background checks will be required on all coaches, board members, and any volunteer(s) the board deems necessary every three years unless background checks are provided through employment and a copy is supplied to the board to be submitted to the City of Taney town that meet there requirements. A background check may be required more frequently at the boards discretion.)
The Board of Directors and its members will abide by the requirements of the City of Taneytown.
ARTICLE XIV – Interpretation of the Constitution and By-Laws
It shall be the duty of the Board of Directors to interpret and declare the meaning of any paragraph or article or section in this Constitution and By-Laws of a question so raised regarding its purpose or meaning. Their decision shall be final.
ARTICLE XV – Parliamentary Authority
The FSK Jr. Eagles shall be governed by Robert’s Rules of Order, revised, on all points not covered by the Constitution and by-laws.
ARTICLE XVI – Duration
The corporation shall have perpetual existence.
ARTICLE XVII – Dissolution
Upon dissolution of the organization all assets shall be distributed according to the tax code Section 501-3C or the corresponding section of any future federal or state tax code.
Current for the 2013 Season